Current Vacancies

Band 3 Personal Secretary Ballymena

Posted 2 weeks ago

First Choice Selection Services are currently recruiting a Band 3 Personal/Team Secretary to work in the public sector in Ballymena.

More Information

Duties will include:

  • Provide secretarial services to senior members of staff and the professional team, including organising and maintaining diary/schedule to arrange appointments and meetings.
  • Type reports, memos, letters, forms etc., as required from manuscript, audio and notes using a word processing system or through digital dictation.
  • Open, sort and distribute all mail to the department
  • Maintain and update manual records as required
  • Telephone duties – dealing with departmental queries which will include taking and passing on clear and concise messages and obtaining and passing on information.
  • Develop, maintain and update spread-sheets and databases using the Microsoft Office suite. As well as routine filling and maintaining an efficient filling system
  • Attend meetings and minute taking.
  • Input and retrieve appropriate information from computerised system.
  • Participate in training appropriate to the duties of the post maintaining staff relationships and morale.
  • Participate as required in assessment and training of staff.

Essential Criteria

5 GCSE (grade A-C) to include English Language or equivalent and one year’s clerical experience in an office environment, including one years experience minute taking

OR

2 years clerical/secretarial experience in an office environment to include the use of Microsoft office suite packages  AND GCSE English grade A-C.

OCR text processing and RSA Stage 2 typing may be an advantage.

  • Enthusiastic, organised  and reliable
  • Excellent communication skills
  • Responsible and mature
  • Flexible approach
  • Team player
  • Ability to maintain confidentiality is essential
  • Be able to work in a busy office environment

RATE OF PAY - £8.49 P/H

 

If you meet the above criteria please contact Marcelina or Aaron on 028 25648477 or please send your CV to the email address provided.

 

Band 3 Personal Secretary Ballymena

Upload CV (PDF or DOC format only)