Current Vacancies

Personal Assistant

Posted 4 days ago

First Choice Belfast have a great opportunity for 2 experienced Personal Assistants working for our renowned Public Sector client based in Belfast. These positions will initially be for a 4-month period with the opportunity to be extended. The successful candidate’s pay rate will be £11.20. The hours of work are 9am – 5pm Monday to Friday. The main purpose of the role will be providing a professional and confidential personal assistant function, including office management and administrative support, to Directors and Board Members.

 

 

What the Job Entails:

  • Provide an effective and flexible Personal Assistant service and administrative support function to support Executive Directors
  • Provide an effective telephone, diary and time management service including the timely preparation and provision of associated papers
  • Co-ordinate organisation of appointments, project meetings and regular meetings to include venues and hospitality.
  • Provide a ‘Strictly Confidential’ secretarial service to Executive Directors and Senior Managers
  • Facilitate a range of internal/external meetings including the production of agenda, minutes, action plans and reports.
  • Monitor, prioritise and follow-up on email and other correspondence to ensure all matters are dealt with in a timely manner
  • Develop and maintain effective administrative systems to facilitate the instant retrieval of key documentation/information
  • Manage individual and contribute to team workloads whilst maintaining standards of accuracy and timeliness when faced with deadlines and/or changing priorities.

 

What We Need from You:

  • 5 GCSEs at Grade C or above (or equivalent) including English Language.
  • Minute taking experience is essential
  • RSA Stage III word processing or equivalent Administration qualification.
  • At least 1 years’ experience as a personal assistant working directly to Executive and/or Non-Executive Directors.
  • Experience using MS packages including Word, Excel, PowerPoint, and Access.

 

 

 

What We Would Like from You:

  • Have worked as a personal assistant within a public sector body.
  • RSA Stage III Audio Typing.
  • Private & Executive Secretary’s Diploma or equivalent third level qualification.

 

 

What We Will Offer You:

  • A pay rate of £11.20
  • A minimum of 28 days paid holiday’s (pro rata)
  • Inclusion into our company pension scheme

 

The Nitty Gritty:

  • Monday – Friday 9am – 5pm
  • 24 Hour on call service that can be accessed for emergencies

 

The Next Steps, How to Contact The Team That Ticks All The Boxes:

 

 

First Choice is an equal opportunities employer

 

Personal Assistant

Job Application
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